Position Announcement

Bursar

 

Knoxville, the University and the Region

UTK is the state’s flagship, land-grant university. The University of Tennessee-Knoxville is a Research 1 university housing 11 colleges and 900+ programs of study. With an enrollment of 30,000 students, its undergraduate and graduate programs are repeatedly ranked among top national programs. The city of Knoxville is a hidden gem with a beautiful and walkable downtown, a diverse music scene, active neighborhoods, unique restaurants, and a robust offering of outdoor and cultural activities. UTK is located within easy driving distance to Asheville, Nashville, Atlanta, and the Great Smoky Mountains; and a day’s drive to Memphis, Chicago and Washington D.C. Knoxville and the surrounding counties have a statistical area population of over 850,000 people. The Knoxville region houses many leading corporations, including Bush Brothers & Company, Clayton Homes, Discovery Inc., PetSafe/Radio Systems Corporation, Regal Cinemas, Pilot/Flying J and Tennessee Valley Authority, and Oak Ridge National Laboratory.

Position Summary

The Bursar for the University of Tennessee-Knoxville is expected to be a visionary leader, effective manager, skilled communicator, strategic planner and committed to enhancing the student and campus stakeholder experience through the leadership and development of effective, efficient and innovative approaches to the management of student receivables along with maintaining and modeling the highest level of customer service expectations held all constituents of the University. This key leader is responsible for building strategic and collaborative working relationships with students, University leaders and key stakeholders. The Bursar is expected to lead, inspire, motivate, coach, and provide leadership to the staff within the Bursar team to deliver a transformational experience supporting the goals of the University.

The Bursar must lead in matters of diversity, equity, and inclusion with a spirit of humanity, generosity, and empathy. Working with the faculty, staff, and students, the Bursar is responsible for fostering an inclusive and equitable campus community, developing meaningful strategies to empower that community through diversity at an institutional level.

Leadership and Strategic Planning

  • Responsible for building strategic working relationships with university leaders, key stakeholders, software partners, and external peers.
  • Communicate regularly with university offices to make the fee assessment, billing, and collections processes operate seamlessly for students and to enhance the student experience.
  • Identify, recommend, and lead initiatives in support of technological and operational enhancements which are designed to improve the student experience, processing systems, and data integrity.
  • Model, establish, and maintain the highest standards for customer service, accuracy, integrity, security, and compliance while serving students, parents, alumni, and other university stakeholders in efficient, effective and engaging ways.
  • Establish an ethical and collegial work environment, promoting a collaborative, accountable, and inclusive team.
  • Develop and implement short and long-term strategies that meet the goals of the department and division in alignment with the university’s priorities and mission.

Bursar Office Management

  • Oversee all facets of the daily operations of the Bursar’s Office. Monitor team’s core functional efforts, proactively addressing workflow, work distribution and/or staff performance. Support professional development for the department as a whole, as well as individual team members.
  • Ensure the timely and accurate assessment and collection of all university tuition, fees, room and board, and other approved departmental charges.
  • Ensure the timely and accurate application and disbursement of financial aid and student refunds.
  • Oversee the Student Loan area which includes Perkins and UT student loan awards, repayments, and reconciliations.
  • Oversee the Central Cashier functions which includes the posting and reconciliation of funds for all of the campuses and institutes for the university system.
  • Responsible for the management of all facets of Banner Accounts Receivable and TouchNet software including implementing and testing software upgrades, ensuring programming and rules have been correctly established, and coordinating processes and programs to create efficient interfaces between Banner modules and the university’s financial and HR ERP (SAP).
  • Serve as the primary office contact for federal, State, and internal auditors.
  • Administer and measure compliance with federal and state regulations and university policies and procedures related to all Bursar functions.
  • Ensure accurate and timely reporting related to non-resident aliens, 1098-T, and student loans, as well as any other federal, state, and university required reports related to the Bursar functions.
  • Communicate information, requirements, deadlines and procedures to students, parents, faculty and staff.
  • Provide financial counseling for parents and students regarding payment options and payment plans with authority to negotiate special arrangements. Resolve problems and questions with students or parents regarding student finances in escalated or special situations.
  • Responsible for the creation and maintenance of a campus training plan and materials on Banner, TouchNet, and Argos.

Required Qualifications

  • Minimum of eight to ten years of progressively responsible and demonstrated leadership experience in the successful management and administration of a comprehensive bursar’s office.
  • Five years supervisory experience.
  • In-depth understanding of complex organizations, policies, process, and systems supporting student-centered and/or customer-centered operations.
  • Demonstrated experience in change management and organizational assessment.
  • Bachelor’s degree in Accounting, Business Administration or other related discipline.

Preferred Qualifications

  • Five years of experience with Banner, TouchNet, Evisions and SAP.
  • Experience in leading systems implementation and integration efforts.
  • Active participation in state and national bursar stakeholder organizations or on software advisory committees.
  • Master’s degree in Accounting, Business Administration, Higher Education Administration, or other related discipline.

Knowledge, Skills and Abilities

  • Well-developed and effective problem-solving, mediation and interpersonal skills, and capacity for innovative thinking.
  • Ability to examine and re-engineer operations and procedures, formulate policy, and develop and implement new strategies and procedures in an ever-changing environment using an innovative leadership style.
  • Ability to motivate and mentor staff and to foster a cooperative, teamwork environment within the department, division, and interdepartmental units.
  • Ability to work in a positive manner with people from diverse backgrounds and cultures.
  • Knowledge of customer service standards and procedures and the ability to model and establish the standards for excellence in customer service for the department.
  • Excellent public relations, oral, and written communication skills and the ability to communicate sensitive and/or complex information in a confidential and straightforward manner.
  • Knowledge of accounting and accounts receivable principles, cashiering and cash management principles and university and/or public accounting policies, standards and procedures.
  • Knowledge of federal regulations governing financial aid disbursements, collection of Perkins and Nursing Federal loans, and federal reporting.
  • Knowledge and ability to implement federal tax regulations in relation to 1098-T and non-resident alien tax reporting.
  • Knowledge and working experience with higher education student, financial, and billing systems (ex. Banner, TouchNet, Evisions, and SAP).
  • Knowledge of higher education and the ability to network with peers.

Salary and Benefits Package:

The position of Burar has an excellent salary that is competitive for R1, State flagship universities.  Based on comparative COL indexes for Knoxville, it is excellent.

The University of Tennessee-Knoxville offers a competitive and attractive benefit package. The summary of benefits can be reviewed here and a detailed information can be found via the UT System website.

The University will pay up to 10% of annual salary as a one-time moving allowance.

To Start The Application Process:

The end-date for priority consideration of completed applications is Friday, August 6, 2021.  Please submit your letter of intent/interest, CV/resume and the names and contact information for three professional references (references will not be contacted without your permission) to this e-mail address:

UTbursar@focusEDUnow.com

If you would like to discuss this opportunity or the position with either of us, please contact:

Mr. Denny DeSantis, Search Coordinator
ddesantis@focusEDUnow.com
(412) 849-1010

or

Mr. Herb Riley, Search Coordinator
hriley@focusEDUnow.com
(231) 590-9390

EEO Commitment Statement

The University of Tennessee is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to and will not be discriminated against on the basis of, race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.

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